good morning we are still waiting for a quorum and so uh to uh from an informational standpoint we would like to go ahead and start uh with uh our program report and uh starting off with the presentation of the bus Rapid Transit update Jesse good morning yeah good morning bright and early I don't know what to do going so early now exp boring we we'll jump into it um I had a joke lined up I was going to ask trusty Cooper if he got his bike back after the after the thing but we'll just say that he did so so let's jump into it so um well you know construction it's uh essentially wrapped up there's still some punch list items left to do what we essentially we more than likely will have addition one last change order amendment to come to the board essentially cleaning up those last items um so if we take a look at this um there are um light poles at class in Northwest 13th and light poles at Northwest 63rd Meridian that I show in progress on here but that's really just an informational item for you guys so essentially what has happened is working with OG&E um instead of installing like brand new light poles at the uh at the platforms what we've agreed to do is there are wooden poles that are near those platforms and so we've added brand new light fixtures to those wooden poles and so I've left that in progress on here because we still have with the contractor we still have to go back and clean up those bases that were installed so uh 63rd Meridian if you drive by there you're going to see some uh light pole bases with some cones on them until those light pole bases get removed and then the one at Northwest 13th in class and same thing there's some anchor bolts that are in the platform with the cone on it for safety that still have to get removed and taken down to grade so until that happens we'll show that in progress on this screen here but essentially construction is wrapped up except for punch list items so let's talk a little bit about operations uh I think most of You Remember December 3rd just a little over a month ago uh we had the big ribbon cutting right so Embark OKC city of OKC and FTA hosted our ribbon cutting and uh as always I love a good opportunity to show some cool photos so this is a photo of that ribbon cutting right before or actually this is a with uh Chie the administrator for FTA during her speech and then another one here again just showing us being a part of the community there at Homeland at U Classen and northw Northwest 16th and then finally the the ribbon cutting right so got a cool sparklers in the background everybody having a great time appreciate everybody attending that it was a great event uh also an opportunity for us to Showcase all the different partners that uh took place in this event again you know our contractors all the different city departments that we partnered with uh really really appreciate everybody making this project come come together uh with that we also had a lot of uh news coverage right that's always good for our system not only for the rapid Northwest but also for our fix drought system so we appreciate all of our partners there uh news9 had a great story and then also uh the Oklahoma City Free Press had uh great great story actually rode the system and and reported on that um and then we also had a lot of great social media post the blue lights are hit um a couple of Facebook posts and uh we may recognize that guy there taking taking the brt downtown to enjoy a Thunder game and Christmas decorations uh gotta love that so with that I do want to share a couple of stories so we we've been obviously talking with our operators as um you know they're coming back back from from the day talking about how the system's going and what we're hearing is a lot of people new people right that that's exactly what we want we're getting a lot of new writers are out trying the system for the first time uh we've got a lot of folks that are using the brt to to come downtown and go to Thunder games which is exactly what we're hoping for right get those new riders that haven't necessarily tried public transit for the first time and we're having that opportunity with the rapid Northwest um uh another awesome story was uh attended the mapss 4 citizen Advisory Board Mr Pace Russell Pace he's on those advisory boards and he has a Honda little Honda electric scooter and I was talking to him about that because he said he rode the brt into those advisory boards and so what he does is he lives out on the northwest side of Oklahoma City he rides a scooter to the parking ride uses the rapid Northwest to come downtown to come to those advisory boards so it's uh it's really making an impact and appreciate the opportunity to to bring this to Oklahoma City uh so with that uh with the the launch of the rapid Northwest and also the the OKC move changes we wanted to make sure we uh got the information out there for our customers and so one of the things that uh Embark staff and uh several City volunteers and outside volunteers did was essentially took on that role as as an ambassador and uh Jacqueline LED that initiative with Embark I really appreciate all the work that she put into that and really was able to make sure that our customers were able to get to where they needed to go right so we made some significant changes on o uh with our fix route system that connect with the rapid Northwest and without those ambassadors uh folks may get confused and so we had folks out at uh black welder where we make those connections with route three and then we also had those Folks at the transit center helping our our customers get to where they needed to go uh those first couple of weeks so this is just a couple of pictures of those uh ambassadors out there volunteering having a good time this is of course everybody recognizes Kristen in tune there and then uh also with that with the launch of Rapid Northwest and the OKC moves another thing that we did was we we uh every year we have we host events at the transit center and so we hosted Santa everybody had an opportunity to go get their picture taken with Santa and we also hosted the health fair and half price sale at the transit center during the OKC moves launch and this is a couple of photos of that event taking place a great turnout as always so let's talk a little bit about ridership so this is a December rapid Northwest ridership so for the entire month of December our rapid Northwest saw a little over 30 almost 32,000 customers ride the system it's pretty significant uh our average daily ridership was a little over 1,000 so pretty fantastic it's our highest performing route um and then you can kind of see the es and flows of the of the route there when it comes to uh per day um and then this here was thought was kind of interesting so our average weekday writers ship uh almost 1,200 and then our average weekend writers ship almost a thousand and we expect to continue to see that rise that wraps it up happy to take any questions are there any questions for Jesse if not thank you for that report trusty Cooper did you get your bike back after the event yes perfect all right thank you yes have a great day good job thank you okay now we'll have the mobility Management Services report making sure you were going next to me and we're going back to the top there how is everyone doing today excellent great so we're going to take a little I want to spend a little bit of time today talking with you about the Assumption of our 5310 program so going to kind kind of fly through my first couple of slides a little bit quickly uh these numbers you're seeing are the first five months ended November of 2023 um you can see we're doing very very well we've had some significant trips I wanted to share with you that um we did some comparison quarter by quarter year over year for the meal sides we're seeing about 300 more trips than we were last year at the same time and then for the non-emergency medical we're averaging about 653 more trips per week than we were at the same time last year Our Community Development programs are going very well we are about to issue our applications for next fiscal year for bus passes um please help us spread that word to our local nonprofits and social service agencies obviously we send out information on that as well but if you hear us for someone they can email us at Mobility management okc.gov our Embark well program is just absolutely taken off I don't have pretty pictures for you because it's one of the bad things about me I get all into the event talking to the citizens and completely forget to take a picture for you so we did do an Outreach event at the Northeast location the week after the grand opening had some really good interaction with the seniors there they seem to be really enjoying that maps 3 so we're quite excited about the south location and being able to add that one as well we did some year-over-year comparison you can see how much the seniors are truly utilizing this service clim ride is going well uh we appre appreciate your support in approving our contract with DHS to continue this is a permanent part of our program as you can see we finished last year with just just a little over 400 4,000 trips uh we are now serving a 100 families uh We've fully expanded out H we also have two new coordinators janiro castalanos and Isaac skaines have joined our team to continue the work that Stephany Davis started with clim rine into the future so we're very excited about that they've been training for a little over a month and they are now embedded at DHS and officing there you'll also recall we uh started a new partnership with remerge um our partnership with Palomar was such a success uh We've added a second vehicle and a driver for that um we had always intended to partner with REM merge but that was not intended to start until spring of this year however their provider um had to step away unexpectedly and so they called us right before Thanksgiving and said can you please start right now and so we started right after Thanksgiving in November did 82 trips that last little bit of November and we just finished up December and things are going very well the participants seem to be really happy and we're seeing that engagement that happens between our well-trained operators and the participants in these programs which really supports the agency that's doing the other work so let's talk a little bit about 5310 so as you know we're going to be assuming this funding stream is the direct recipient for the Oklahoma City urbanized area currently in 2023 that uh formula allocation is $1.2 million um it is focused on seniors and individuals with disabilities but one of the exciting things about 5310 is something called incidental use this allows us to fill the seats on those Vehicles if we don't have 12 seniors that need to go someplace that particular day we only have eight that gives us four seats on that vehicle that we can move clim ride participants Palomar participants REM merge participants and many other programs that we offer and so we're very excited about what this is going to mean for us um ACOG has approved the the the transfer um we are now in the stage where we have scheduled a a meeting with ODOT later this month to develop a really firm timeline between January and October of this year on our our milestones and our steps and we'll be reporting back out to you as that goes along and then of course the FDA would need to review and approve that your urbanized area that this money is designed to address is your yellow there the Oklahoma City area obviously ACOG Smooths out the boundaries to make it a little bit prettier and takes care of all those little white spaces that we we kind of lock off so it's a little bit more contiguous Norman is a small Urban we will be coordinating with them for obvious reasons since we already work with them so closely on their public transit services and we're just really excited to see what this is going to be because this will be a networked and fully coordinated service so that individuals regardless of their income level regardless of their need regardless of their age or their status with a disability they can still get where they need to go to live the life that we want all of our citizens here to live um currently we have signed on to this initial coordinated Network um the okam City Housing Authority the Community Action Agency daily living center her of senior citizens which is a small volunteer service that helps us out in Eastern Oklahoma County the Dale Rogers training center and then of course obviously Palmer and reemerge will be a part of this initial thing that's not saying that's all there is these are our initial Partners as we start working through this um we will be utilizing the wonderful software we're about to procure to to support this network and we're just really excited for you guys to see what what this means going forward and with that I just want to share this with you this is not isolated Oklahoma City the entire state is working on a Statewide Mobility Network they will have Mobility managers similar to what Embark provides for our city citizens across the state um now obviously in some of the rural areas a Mobility manager might be serving you know two three four counties but they will still have those resources and that connection to Transit and access and with that I will take in questions are there any questions for Maryland thank you all that's exciting thank you our third program report is parking Corey as normal I'll be brief um couple of months ago we engaged uh Kurt Patrick sorry we engaged Kurt Patrick Forest um to do structural assessments visual in inspections on all of our parking garages um those have been completed for the Sentry Center the arts district garage the uh convention Center and the sherid and Walker garage their recommendations and cost estimates are currently being reviewed so there'll be more coming uh but all in all the garages are healthy and safe there is some repair work that we're still looking at recommendations um Verge the software that um PCI Municipal services our parking operator that work continues that that's just an extremely complex if you remember back in the day where we uh talked about the uh parking agreement with the company PCI they have this software project sorry I forget to do the slides um they um they have a software package that will export data from our independent uh Revenue Control Systems into one source along with importing their uh um payables and payroll and whatnot into one system so benefits are Revenue data transactional data Revenue analysis some dashboard data and then system errors and Corrections so that we can finite that downtime or uptime in in our system because right now if we lose a device for a few minutes we're taking it out of the system for the entire day regardless if it's you know a pay on foot machine that can't accept credit cards for a few minutes we're losing 24 hours because of the Ted it takes to manually do those calculations uh that work continues um I'd expect a couple more months at our surface Lots where we've uh historically had a single payment device we've added some redundancy um and uh in order to improve the customer experience when um we have large volumes preg games uh or pre-events and then lastly um our bus rapid transit ticket vending machines those were fully functional and tested just before the new year um a bit of a strenuous task um but um we got those done for Jesse's brt it's all I have do you have any questions are there any questions for Corey oh thank you um we now have a quorum since councilman Cooper has arrived so uh I'll officially call the meeting to order and we'll go back to our uh agenda order and uh there are no items from the chairman this month and uh are there any residents to be heard there are none then we will go to item four which is approval of the minutes of the December 1st 2023 CA board meeting if you would uh it's been moved and seconded if you would vote electronically motion passes are you are you okay yeah okay um moving to item number five is the consent docket uh there are six items on the consent docket is there any items that any of the trustees would like to uh consider individually if not is there a motion to go ahead and uh approve the consent docket it's been moved and seconded please vote electronically I vot I vote Yes okay motion passes moving on to item number six on the agenda which are items for individual consideration item a is the amendment number one with Clarity coffee for the lease premises at uh 431 West Main Street Suite A estimated annual revenue of 27,000 $157 for the term extension to March 31st 2024 Jason yes so as the memo indicates um we're asking the trust to approve this item extending the the term of the lease agreement with Clarity coffee um as you know uh clarity's been a long-standing tenant going back since to 2015 actually I think one of our first tenants uh in the arch District garage as we were building out that tenant space and um you know their business has has done well and as such um you know they'd like to uh make some improvements to the space all that said to say is we're asking the trust to extend the term while we work with Clarity to negotiate a new lease and have some further discussions about any potential improvements they want to want to have made or requesting that we consider making okay is there any discussion or comments on this item if not is there a motion to go ahead and approve it's been moved and seconded please vote electronically all in favor I yes not yet you you're not recording my vote I vote Yes too I have a green yay on mine okay motion passes okay Item B is amendment number one with Toller manufacturing company for additional bus stop amenities estimated annual cost of $385,000 Jason yes sir U Excuse me yes sir the uh amendment that we have for the trust to consider this morning it really is to serve um a few purposes um just as a reminder and as the memo indicates we've actually had an agreement in place with Toler manufacturing since 2019 uh they are the provider of the uh bus shelters that you see throughout the Embark system um and so what we're wanting to accomplish with the amendment is uh one and and you can see this detailed in the um attachment that's in your uh packet attachment A1 but what we're wanting to accomplish is to increase the contract to account for the purchase of additional shelters so with the uh funding from the maps 4 program um being utilized to add uh bus shelters to the system uh we felt as a Transit provider as an agency it would be important that those shelters were consistent and the same throughout and so as such um we are asking uh the maps office to purchase these same shelters that we've had throughout our system as they purchase shelters to um to add to the system so that's really the one thing um that we're accomplishing the other is that um we're also adding to the contract some additional amenities uh specif or for example um uh bike racks uh the new maps for bus shelters will have bike racks our original contract uh did not you know include biker rack so we're adding some additional amenities as well so um I thought it would probably worth an explanation uh the memo itself um indicates that um the uh contract is being you know increased to uh two and a half uh million if you look at the 2.1 million estimated to be spent on shelters and then the 385,000 that we have um estimated as kPa cost and the reason for that is we wanted to make sure we indicated how much of that contract we thought would be funded and utiliz by Maps so that's the primary amount there that 2.1 uh will be to fund um or will allow Maps 4 to purchase shelters the 385,000 is really our estimated cost on um uh future replacement parts maybe an occasional shelter if we have to replace an entire shelter um and then that of course that would be funded out of our Transit operating account so it's just a little bit of a unique item in that we're expanding the contract we're recognizing the fact that Maps 4 will purchase from that contract but really all we're asking Copa to approve in terms of uh funding is the 385 okay are there any questions or comments on this item if not is there a motion to go ahead and approve Item B it's been moved and seconded I vot yes do you have do you I vote Yes okay motion passes item C is amendment number two to restatement of agreement with Tyler Outdoor advertising for media advertising and bus stop shelter repair services estimated minimum annual net revenue of $72,000 uh made retroactive to January 1st 2024 through December 31st 2034 yes sir and so as you mentioned this is a restatement of a longstanding agreement between um kPa and uh Tyler media whereas um as we know um uh Tyler sells advertising for the street Furniture whether it be a bus bench whether it be um a bus shelter um a portion of that revenue is received by Copa to offset um some of our operating costs um and so we have been working with Tyler um over the last year really um talking about options for renewing this um agreement based on the fact that you know our street Furniture inventory and the required maintenance of that inventory which which Tyler currently performs is going to be changing significantly um and so specifically if you think about our existing inventory of Street Furniture we have approximately 270 shelters um in the system which again Tyler maintains but with the addition of the maps for bus shelters over the next you know couple of years that shelter inventory is going to increase to closer to 700 and there's just obviously a lot more maintenance that goes into maintaining a shelter versus a bench um goes without saying there's replacement parts that are involved with shelters you don't see with with benches um a little bit more of the Mowing and edging power washing those kinds of things so there is more maintenance that goes into that so as such we've been working with Tyler to figure out a way that um we could you know determine a mutually agreeable um um agreement where ca could still receive revenue for those assets because those are assets that are in our system and we we or the city will be owning more of those assets yet at the same time provide a mechanism to where um Tyler could essentially recoup their costs of the additional maintenances anticipated with those shelters so all that said to say we've had a lot of discussion with that and what we have before the trust to consider today is a new restated agreement that and I'm just going to hit the highlights one is um it maintains the minimum annual guarantee or mag and that's actually the amount that we have referenced in the in the agenda item when we say um you know we have an estimated minimum annual net revenue that's that mag so regardless of of what advertising sales are Coto is guaranted to receive that 72,000 now um fortunately um every year that I can recall we've always exceeded that mag but we do have that in there as like a certain level of minimum guarantee um the other thing that we are looking to um change is the uh renumeration uh REM remuneration section of the contract currently the way the contract is structured is copper receives 10% of the net uh revenue from advertising for um Street Furniture that is owned by Tyler as you know um cop has made a significant investment in adding shelters over the years so we now have Assets in the systems we have kPa owned shelters and so for the shelters that are owned by kPa currently our um our net revenue is 55% now granted that's a small percentage of the existing furniture that's out there so as we again have been uh working through this what we are proposing is just just taking um cus portion of the revenue from a 10 and a 55 to a straight 15% of the net revenue whether we own the assets or whether uh Tyler owns the assets with that we would estimate to retain you know our current level of Revenue in other words we don't the revenue the advertising Revenue fluctuates significantly uh sometimes uh depending on um the sales but we do believe that we're certainly not going to hurt ourselves if you will by going to that split um the other thing that this agreement does is it also um allows for um a thousand installation fee so um Tyler is if if this item is is approved um Tyler will do the installation of the maps for bus shelters and so as such we've included a, installation fee that will be funded by Maps but again that helps them you know recoup their costs of of constructing those shelters for us um and then finally the term if with the agreement that we have proposed here uh would be extended to 2034 and although the first years of the of the agreement have us meaning kPa receiving 15% of the net revenue we do have escalator or escalation built into the contract so that we um eventually work up years six through uh 10 uh to 20% of the net revenue and then 10 years and after 25% of the revenue so I think I've summarized all this actually all the changes between the contract and I'm happy to answer any questions okay are there comments or questions I have a comment okay oh well a few comments actually um the ability for us to be able to have advertising on this on these bus shelters and as Buzz benches I feel is extremely important for us as a city um especially having a marketing background myself being able to have advertising that is accessible and effective uh is very important especially to small businesses and nonprofits and I have I have in my experience seen um bus bench and bus shelter advertising to be accessible and effective um therefore I feel like it's an important element for us to have available um to the community um I also would say that as stewards of public dollars having an opportunity for earned income uh like we have here is also very important uh this produces a a significant amount of revenue for uh for kPa and uh something that I think is uh has been very important for us and will be very important for us to maintain going forward as well um I had some initial concerns due to the what I felt was a a material change in in percentages but after looking and reviewing the numbers um a lot of the questions I have really can't be answered until we have something to compare to um but especially looking at the escalator portion of this agreement I feel like that is an important element that really helps uh with my comfort level of the agreement um because previously 15% of the net revenue was about where we were but it seems that the the overall percentage of the net revenue coming uh to ca has been increasing uh however not at these percentage amounts overall so having in 5 years to be able to escalate to the 20% and then I I realize that this is a 10-year agreement so we won't realize that 25% under this current agreement but the expectation would be that when we renew we would be at the 25% um increases my comfort level substantially um so for that I you know I will support this uh this agreement Mr chairman I also I I do have a question Jason does this agreement contemplate that the uh shelters that are at Ed by the city through the maps program will be will continue to be maintained under this agreement so the Mowing and the trash cleanup and all that well we kPa our kPa staff we do the the trash removal okay but the mo and and that's been an established practice for some years now right but all of the repair the repair to the shelters the mowing um the power washing all of that will be done by Tyler systemwide including the new shelters yes yes and I think that that's an important factor here too because I believe that as a as a trust and certainly we maintain our brand by how well our shelters are maintained and I think that that makes a big difference for us so I appreciate your comments and I Echo them I'd like to be able to tell the maps for program manager to report to the Advisory board that we support the continued use of advertising to facilitate both those maintenance activities and revenue to our system so I have very is this on good uh I have complicated feelings about this proposal um on the one hand I hear what we just heard from there we go I knew it was something was weird um on the one hand I hear the concerns about the maintenance cost because otherwise we would be uh asking maybe the city of OKC from its general fund to tend to those cost I hear that I'm also aware that we have two upcoming new maps for bus rapid transits uh that annually will be about A4 to $4.5 million operating cost and we're going to have to find those funds and as a council member I've already received an email about this year that you know buckle up we might have to reduce you know some services this year because of possibly um decreased Revenue I hear that for me there is a I I understand those are real life cost for me there is also a real life history that I've mentioned so many times from here we're all very aware of it we as a city government stopped prioritizing public transportation um before I was born um tore up our street car tracks um we didn't provide Sunday bus service as we know until just a few years ago um we did not prioritize public transportation for our people the services that we just heard Dr Dylan walk us through beautifully and expertly those are services that this city government through its general fund should have been providing for decades for its seniors to its students so in my mind we should should be finding dollars um in our city budget to be paying for staff to go do this work that is my bottom line like that and and and we need to make sure that's clear I believe mayor Holt was the first mayor in this city to describe public transportation as quote a core service a core service and I as someone who teaches English and pays attention to language that language hit me hard it was intentional language he was trying to get the city residents and staff and other elected leaders to understand that just as police and fire and parks are core city services so to is public transportation we have treated it as an afterthought not this trust this trust for every year I have been here since 2015 has treated it as a priority and you have fought and you have advocated and you've squeezed lemonade out of lemons blood from turnips so I just want to make very clear this is not a critique of anyone on this trust it is not a critique of any bit of Embark staff but sometimes we have to name the historical context in which we reside because of that historical context we have turned to the private sector to do this work we've outsourced it in other words so just want to make sure we're clear about what's happened here and so that's my problem number one that is not a critique of anyone who works for Tyler that is a literal historical reading and we can be mad about it if we want but to say it is to speak the truth um two I pulled up as I saw trusty Hill just do too um when you look at toar from the previous item and you look at the uh space that these advertisements occupy there is a significant amount of image from um whoever the ad the the the client is that occupies that um that shelter space and we are doing in other words we are putting that as art all across our city in our neighborhoods and I guess my concern with that are kind of twofold which will lead me into a third thing but I don't want to just jump into that third thing quite yet to trusty ruiz's comments about nonprofits my mother as I mentioned fell recently and yesterday we had the very uncomfortable moment of trying to figure out because I had some meetings I have to go to for her next scheduled doctor's appointment how do we get her to her next doctor's appointment it's outside of the area Dr Dylan is describing because she's at 15th in Midwest Boulevard um that that was a very uncomfortable conversation that she and I had to have why are we not advertising then for our city residents these nonprofit services on these bus shelters there are many I rushed from a meeting I'm sorry rushed from that moment with my mother yesterday back to this city back to this building to sit with maps for folk the director Todd our consultant to to talk about mental health and where we are going to place the crisis centers maybe it's just the crisis center I learned and part of the problem is the difficulty of making that location decision is the need is everywhere it wasn't just that we didn't prioritize public transportation services the city has not provided Mental Health Services it has not provided Senior Services it is not provided services to people under some ridiculous notion of uh small government and low taxes and you get what you pay for and what you pay for are those uncomfortable moments like I had with my mother yesterday I just I don't I I I that I I'm sorry there's just such a real life experience that gets lost sometimes so that leads me to number three I've already discussed with uh director Fair brush here that and I've pulled this up on my screen and it might be worth the other trustees you've already heard me say this I have mentioned this to my citizens Advisory board for maps as well you know when you do a Google image search of Seattle bus mural and I learned this not on my own but because I attended a public transportation conference with CA a year ago October and took a bus mural tour where in their city in their city and remember we are not some podon town we are the 20th largest city in these United States of America we are the sixth fastest growing we are essentially Seattle I believe we just took their basketball team and retained it um if we want to talk big league then our bus shelters need to be big league to I am forever grateful of councilman Hinkle when he took a tour with me of Su how on one of the bus shelter or bus stops bus benches there is now an advertisement that's functional pointing the people who get off the bus on Pennsylvania how to connect to cesu youth services that is something I didn't ask him to do that either that was something on his own accord someone from the Southside not War II understood that need and we did that the problem is it's a bench it's not protecting anyone from anything right and there's no sidewalk around there right so we need to and I I believe I have a commitment but I want to imp public now and uh hear that commitment for people when I look at this bus shelter here in Seattle I see art all over it and it's not just any art it is art that tells the stories of the different communities in Seattle their Russian history their Jewish history their black history their career history in other words what is a people what is a city but its people I believe that's rhetoric on our own public parking garages I'm going to keep ciding our own stuff I'm not just pulling this out of my rear this is real so I guess my question I'm very concerned about this being a 10-year agreement and I'm actually concerned about the idea that trusty rice just pointed out that's in the contract this is a 10year agreement that only at the end of 10 years will we be turning to a 25% that assumes we're just going to keep renewing this forever and always but as of right now I have no commitment to uh shelter art I have no commitment to the uh what is that percentage of shelter art what about our check population our Scottish population we don't tell their histories there's nothing in our schools that even tells the histories of who our people are who our people are and what makes us want OKC so I I'd like to hear a commitment about the percentage that we could possibly be looking at for I even get a soundtrack to what I'm asking for um but I'd like to get some sort of commitment or some sort of understanding of what is the percentage of um shelters that would would be public art and when you look at the one I'm looking at right now there is not one single bit of advertising on it not one bit not anywhere not anywhere so I'd like to know where we can do something similar I'd also like to know where we could be better advertising the nonprofit services like remerge like the various stuff that Dr Dylan describes because our people too many of them don't know it and too many of them need it on a concluding note as I get those responses I was elected to this position I have no allegiances to anyone but the people who elected me I understand then for years we have acted too many have acted in a place of scarcity and they don't ask for the thing because they know that it's not been a priority I'm going to ask for it I will use this position for the next four years to ask for these things and make the city manager and that office tell us no and explain why these services and why this access to information is not a priority it needs to be a priority it must be a priority and I feel more passionate about it than ever after what I am going through with my mother right now so first questions first are there opportunities I understand you all negotiated a contract but are there opportunities to um um revisit what we're advertising on there instead of just private sector you know shoes or whatever it is but these vital city services that we provide and these vital services that our nonprofit sector provides that's one question and then the second question is this this mural um question I know that was long but that's where I am and I can get to a yes but right now I'm not going to lie I'm not I'm not there yet I can answer the mural question so you know uh we I think because of the long-standing history we have with Tyler um we have on many occasions um discussed specific like locations Street Furniture advertising um I mean there's there's been many examples where you know Tyler has worked with us if we said hey we need we need a bench moved you know they may have sold that advertisement but they'll move it same thing with the shelter so we've we've always had a a I think a good you know reciprocal relationship there and so I'm saying that to say that um and again um I have not talked with Tyler about this concept but I I would think we would have the opportunity to identify um shelters new shelters or existing shelters within our system um that we wanted to reserve for public art um I think um we could you know a thought is certainly Leverage The expertise of the city's existing office of Arts and Cultural Affairs perhaps to give us some guidance based on where new shelters are going are are they in significant locations or areas where significant things in our City's history have happened or anyway would l lead l lean on them for their expertise so all I said to say is I'm I'm confident that we could come up with some amount of shelters that we could dedicate to public art um the question about the mix of advertising for nonprofits versus you know advertising for private sector companies I mean that's just not my a of expertise I cannot com comment on that I don't know how it would impact you know uh Tyler's financial model really I don't know sure well I appreciate the first answer and I no offense to Tyler I am so less concerned about their financial model than I am connecting word to Residents to these services and it's not just the nonprofit World there are services this city provides that our residents do not know about there are services that this city provides our residents do not know about and we have City assets like these shelters where we could be advertising those Services that's what I'm saying I don't know if I know there are representatives from Tyler here if they want to maybe speak to us on this maybe this isn't the most appropriate place for those sorts of conversations but I'm willing to partner I just I just I just see public there the people who are mostly utilizing public transportation are the people who would be utilizing the sort of services I am talking about and so thusly we have the opportunity with these shelters to connect people better to that information and again if you were literally just to pull up a Google image search of Seattle bus mural and you look at this and I don't I it it just looks nice it looks like something you would want in your neighborhood um so I don't know what how would we even begin to have a conversation about the um James I know that uh if I can interject thank you chair um the uh uh our uh parking garages have always reserved a 1% for public art I don't know whether these bus shelters we can start out by saying okay 1% will be reserved for uh public art shelters uh on 165 new ones that is two it's not a big quantity but it would maybe be a start to get us into a conversation of um the example I used yesterday in talking to uh Jason was uhu maybe the red tile roof on the on the bus shelter in the Poo area because it matches the the identity of the of the neighborhood just a that was just off the top of my head but you could we we could find them in our Asian District or or other areas of the city but to go ahead and and try and create a the shelter as public art uh again that does not speak to the uh display advertising that's a a 4ot by 7 foot uh uh area that that is sold on two sides of of uh the bus shelter so uh uh but I uh as with that I I'm concerned about decreasing the amount of Revenue that we would receive because we uh scrimp and scrape for every dollar we can get and a lot of it is just subsidized uh by the by our city U so uh uh I just want to not lose sight of the fact that that we would like to make some Revenue out of this uh but the but the public art in the building of the shelters uh I think is an appropriate thing I think make a comment maybe a suggestion because there's there are some parallels that can help I think address some of the concerns um first of all I want to say that of course Tyler media is a local company and they they they they do a lot of good for the community uh especially in terms of when you talk about their broadcast side in their you know any kind of advertising there's inventory and and many times there's unused inventory so a lot of times what broadcasting companies will do and that Tyler media has done a great job of doing is that on unused mil media they will uh air PSAs and so there's a parallel there that you know I I don't know what percentage of our outdoor is unused of course I don't think we can expect for Tyler media to absorb the brunt of any production there but as you said we could potentially work with our uh City you know public arts and other places like that to to cover the cost of production but maybe be able to utilize some of that unused inventory the great thing about uh outdoor and not I'm not exactly sure of the of the installation of these ads but they may also be able to be moved around into unused inventory so uh so just a suggestion I don't want to further um uh restrain I guess uh uh percentages or usage of the of the bus shelters or or the inventory but maybe considering in that Spirit of uh what has already been practiced in other Medias uh at for PSAs uh to be considered in the spirit of the outdoor as well and with that you know maybe we can hear some comments from uh Tyler media themselves uh I believe we have Tony Tyler here from Tyler media and would welcome his comments thank you thank you for the consideration today and I want to take the opportunity to thank Jason and his staff they've absolutely fantastic group of people to work with as you well know that uh in response to what you've suggested what if Tyler committed to any unsold inventory is available for public art or for the nonprofits would that be acceptable I'm sorry I don't understand what you're saying when you say unused inventory let say there areund uh bus shelter advertising faces available and we sell 80 of them there would be 20 Faces that would be available for public art or nonprofits as long as they paid for the artwork they would be available to use those 20 spots I mean maybe I just don't know uh for what you are requesting MH that is incredibly generous I think m truste Ruiz can speak to that uh it's a common practice that we already use right now that's what we've done for the 40 years that we've done this any unsold inventory is available to nonprofits and happy to put up public art I think that's awesome we love it we had Oklahoma contemporary do something about three years ago uh no advertising just art and it was awesome oh could I so one so one one thing with with the with with the uh suggestion or the option you you've made is and then I'm I'm hearing trustee Cooper um Talk specifically about some of the services that the city is either involved in that can help residents or the city will be involved in that will help residents you know for example Investments that we as a Transit Agency are are making in in some of the Mobility Services or thinking big picture the maps for venues and and and Facilities are coming online I think maybe what would help is if we had an option to influence what nonprofit I don't I don't know if that's appropriate ask but if we had some influence on what nonprofits we could get on that unused inventory certainly um might might be helpful yes my well I can tell you you have uh someone right over your shoulder who's nodding their head that I really trust their their guidance so you have maybe that's an angel I don't know but uh so you have someone in support of what you're saying which gets my attention I guess my only concern with just saying like yes woohoo is um I I don't want to say yes to something that I I don't know like when you say unused so how many shelters are we ultimately going to have a little less than 500 well no we'll ultimately have probably the neighborhood of 700 shelters and then of course we'll still have a considerable amount of benches and um and speaking of that non used inventory I I kind of was curious how that worked now I have a better understanding but I think we've all seen lots of benches and shelters with you know a either a public service announcement or reference to a nonprofit so um I would I mean I would think it would probably apply to whatever Street Furniture was UN unused I guess my only concern is I don't want it to be a small number like of that 750 I don't want it to be like 20 and or 30 you know what I mean I would like it to be a significant number and I just have no idea what that how we would even begin to calculate that like what are we looking at I guess it's kind you have any idea what the unused inventory is right now if if a uh say 80% sold so 80% of the faces are sold so when when we get to capacity there's going to be about 1,700 faces available if you get 10% of those that's a 170 faces that's a massive number of Street Furniture advertising throughout our city um that's that's huge uh uh opportunity for the nonprofit sector and the public Arc sector to be uh to be exposed to and then the other thing with that is I wouldn't want so I'm guessing some of your advertising uh collab collaborations would want you know there's probably like Prime real estate of around Plaza or you just heard you know with the Poo with that sort of stuff I would want those up for discussion and I you see what I mean but I would imagine that would get in the way of your I believe I heard the word bottom line earlier one thing is important to realize that it's partnership and it gets in the way of the bottom line of the city too MH so when those spaces are aail aailable the nonprofit world gets them it's been our family's practice for decades and we will continue to do that for the city and for our community I like what I'm hearing I just still would like for the we can't accomplish what Seattle has done in terms of the bus murals if we remove um from some of these you know uh historic neighborhoods with these communities if we remove the ability to to do public art on those do you follow what I'm saying and so if we can square that Circle right now then I'm good like if we can figure out how I think what you're saying I appreciate it I think you're bringing I really do appreciate it I'm so sorry that you're walking into 60 years worth of History I'm sorry um but here we are um so if we can just figure out kind of to your earlier first comment do you see a world where we can still do these kind of art murals um you know it's a balance where maybe there are some nearby that are getting them what they need and there's some nearby that are speaking to the residents and their their communities I do think and I I think I'm hearing um I I think I'm hearing uh some assurances of some type of quantity or order of magnitude here of how many shelters would possibly be available for this nonprofit slart uh purpose um you know a a thought is um again because of the partnership we have I mean I'm I'm sure we we could potentially have a conversation after this meeting to try to memorialize that maybe in a in a followup agreement mou to present to the to the trust that essentially says I think kind of what we're all hearing is we're going to have we're going to leverage this partnership to satisfy you know some of the really needs if you will of getting the word out about um our nonprofits also you know leveraging these bus shelters to capture some of the cultural significance of of our community and memorialize that it's just in my mind at this point in time it's hard to come up with that quantity but I think we would have commitment to work together off this bring something back to say this is what we're thinking okay can I ask another question okay so you've got two costs involved one is uh preparing the artwork for a nonprofit or for art art for the sake of art that who's going to bear that cost now you said that it would be up to the nonprofit or up to a third party to come in and prepare that uh media for display purposes the the hard St the hard paper I guess or yes sir uh and then you all would be at some point obligated to go ahead and post it once it's presented to you at your expense yes sir okay so those two things are the kind of the two expense points uh he can't put it up if it's not there and so uh and we as a Transit Agency aren't aren't in the aren't in the business of preparing that either so a third party's got to step forward to be interested in doing that along with us and and that maybe is a little bit of the squishiness I don't understand uh who's going to do that but uh obviously there would be some nonprofits maybe the Contemporary or or the uh Museum of Art or or somebody like that would do that they would also like to advertise their own uh venues but uh uh but just art for the sake of art or telling our history of of in in various areas uh I don't know who PR who prepares that well so maybe I can provide some some insight um of course I've served on on many nonprofit boards uh you know if I can use Sunbeam as an example um Sunbeam if they if they were interested in trying to utilize this opportunity to have uh a PSA space on radio or TV uh they would go through the expense of of producing the spot um so they would pay for a production company to actually create the 30second commercial uh or the 60-second radio commercial and then hand over a finished product essentially to uh the Broadcasting Company to then utilize on available PSA space um so traditionally that's the way that that works so I I would assume that this would be the a similar situation got question okay Steve I never turn my mic on so I don't know how to do this am I on so proud of be here you go so I have some some familiarity with this business too and Tony's offer offer is both common and generous I think with the unused inventory um and and hearkening back to what Barney just said maybe to get to where you want to be I mean it is inventory right and so what you do is perhaps you get a I mean the the fact that there' be unused inventory which would be no cost other than the cost of producing it um they could always buy inventory you could get a nonprofit to say or an Arts group to say we want to have this bus station with a mural that highlights the history of the poo and um they just flat out to buy it I I don't know if there's a reduced rate for nonprofits but um I I think that we're all on the same page basically I mean one thing I don't want to get lost is there's a cost to the maintenance of of these facilities and the more we would give away the more burden the city would take on them and cppa would take for the maintenance and I think we'd all agree that we have better uses of our money than maintaining bus bus stops so just a few thoughts like I said it's it's very common to do what he's suggested and and the percentages are are significant I think so um I don't know I I like where this is headed I like your input on it but I I want us to make sure that we maintain some thought about the cost of Maintenance that that we just that's not necessarily an expense I would want to take on as a trustee yeah okay everything sounds like it's moving in a productive Direction um I think maybe something you had said to me director Fair brush uh when we were talking a day or two ago is that keeps doing that huh uh um so repeat we're moving in a productive Direction I think all of these comments are good something you had mentioned to me previously is you know and I think you said it earlier today talking with you know Arts Council but then I think you and staff have already reached out to other municipalities because it's not just Seattle that's done this approach maybe come back to us and kind of present like holistically kind of building on what we just heard from everybody like what is what could this Vision look like over the next 10 years of this contract and ultimately excuse me eight years of maps for making these Transit Investments I guess that would be my request yes and as you mentioned we we as staff did initially start doing some research on other cities and basically in the process of trying to put together a a policy for the trust to consider reg regarding you know public art on shelters um so I'm happy to engage staff again see where we're at on that um you know really we we put a lot of those type of things on hold as we were gearing up to launch the rapid but we'll certainly re-engage um and and um in fact uh was doing a little bit of research even uh yesterday uh in Fort worth riding the text rail system seeing what they were doing in terms of public art on um the the train platforms um and some some really some really neat ideas that I learned about in terms of how they how they're able to install the art yet if for some reason it's damaged easily replicate it so it you know it can just be reinstalled um and so yeah to your point it's very common in Seattle but we're seeing it in more more and more cities I think are are taking advantage of the the street furniture for the public art and to tell the story of the city so and I love your language you're telling the story of and something you said earlier you're telling the story about these Investments too that we're making whether it's the verion Hub Palomar you name it and I just want our people to just what you've heard you heard but just having that knowledge and having that access and just putting this there so I think this is all really good direction I appreciate everyone's time and input this was all you know uh very useful and thanks for bringing that offer to the table and certainly Dr Dylan thanks for your nodding of head because it made me feel better so okay all right thanks okay so are we uh are there any more questions do we want to consider this amendment number two as a uh uh as a standalone item then with a followup memorandum of agreement or or another amendment yes sir to follow up that would address that issue issu more specifically that would get everybody's agreement yes sir okay thank you Tony appreciate thank you for your partnership it's a pleasure to serve the city thank you okay is I guess we're for item number C or is there a motion to move to approve amendment number two it's been moved and seconded if everyone would vote electronically I'd like to vote Yes and I have voted yes even if it doesn't show yes motion passes okay thank you we're moving on to ratification of claims and payroll for the period of December 5th through December 27th 2023 are there any uh questions or comments about our claims and payroll if not is there a motion to ratify it's been moved and seconded all in all in favor vote electronically or say yes I vote Yes motion passes moving on to our financial reports for the schedule of revenues and expenses budget to actual for the month ending of November 30th 2023 Jason yes sir have a few few reports to highlight on the uh financials this morning I'll spend most of my time on the transportation operations um and just a few comments on the on the remaining um uh lines of business um if you would look at page two of your uh budget to actual this is um five months ending uh November 30th so we're starting to chip away at the year here and um based on where we're at through five months of the year I wanted to really you know kind of direct your attention to the bottom line and then make a few comments bottom line is that our expenses through five months of the fiscal year have exceeded our revenues by about 977 th000 um you know we typically set the budget up knowing um that we're going to have some some EB and flow and some timing in terms of um revenues uh catching up to expenses um however this year we have a couple of um um V variations or fluctuations in our expenses that we're keeping a close eye on um and one is primarily our supplies budget um so if you look at our supplies down there we are at about 641000 um above where we had expected to be um through five months of the fiscal year you know we've been uh watching that pretty closely um we uh we meaning and I know I know Jesse primarily has been working with um our Fleet division to really analyze those costs and see what we can do to you know try to manage uh manage them conservatively through the rest of the year but really the fact is the cost of bus Parts is high and it just it continues to increase we have not made a change in our budget for some years on how much we have allocated to bus parts and I think we're at a point where when you take last year's amount we were essentially able to absorb but then again continuing inflation on those prices of bus Parts it's it's really catching up to us so you know that's part of you know although a lot of times in these meetings we we don't have a whole a lot of fluctuations to talk about or or a lot or and thankfully not a lot of things to alert to the trustees to this is one time where I would say we are watching bus Parts very carefully and um we don't have an an answer for stopping the increasing costs um so we're trying to manage you know our inventory um but at the same time and this is uh Jesse and I have discussed this but at the same time not going to a mode at all where we would defer any type of Maintenance we're not we're not and in fact we would be coming back to the trust potentially saying we may need to amend our budget if that's what it comes down to before we would manage to the point where we would be you know deferring maintenance and just really costing us more money in the long run so um again it's just something we're going to continue to actively uh manage but I wanted to make sure I pointed that out to you um in terms of revenues um kind of can I make a quick comment oh yes yes um about def maintenance you know I think we deal with defer maintenance both in facilities and in vehicles and sometimes you have a little bit of flexibility on on facilities but defer maintenance on vehicles means means um liability and safety risks uh you know so so just wanted to make a comment about the import importance of us not getting into a situation where we have deferred maintenance on vehicles right yep and certainly appreciate your your perspective on that and that it is it is in alignment with ours we we don't want to get into a position where we're putting needed repairs off it's just a costly thing other reasons you mentioned liability safety and it's very difficult to catch up once you start getting a little behind so um so as far as the revenues go um again we are we're actually trending just slightly ahead on our overall revenues we're about 82,000 more than what we had projected there's really no significant fluctuations um you'll see we're doing a little better than what we had anticipated in interest we're underperforming a bit on the fair boxes uh or Revenue we received from the fair box and from Fair media sales if you combine those um really what I would what I would mention is in terms of revenues um the federal grants are pretty much our Federal grant draw reimbursements have been pretty much in line with what we have expected um we will be um uh making a a draw or reimbursement request of about 1.2 million uh for this month um so we should see that Federal grant Revenue um not only increase but probably or will surpass what we had had budgeted and then um the other piece that I just wanted to direct your attention to would be the amount that we get from the state we always typically it has fluctuated but a lot of times we will get that in the third or fourth quarter of the fiscal year and so if you think about you know adding another million to in federal grants uh the state U subsidy comes in will'll certainly you know narrow or eliminate I think that gap between revenues and expenses but we're we're monitoring it all and just wanted to provide some explanation to let the trustees know we were um moving on to page uh four I'll just uh talk briefly about parking operations again U there's really no major variances in terms of revenues or expenditures from what we had expected uh but again directing your attention to the bottom line our revenues are in excess of our expenditures by about a million five uh through five months of the fiscal year so we are certainly on track and trending to uh be able to add to our Reserves at the end of the year uh which is certainly very important on the parking side of operation because as Cory mentioned earlier doing our due diligence we're in the process of doing an assessment of our garages kind of setting up what our maintenance you know needs are for the next fiveyear Capital plan so as we build up those reserves that's what allows us to be able to maintain our garages and then um finally I think I'll just finish up my comments on page seven this is the street car operation and again um no significant variations in terms of total revenues or uh total expenditures um but directing your attention to the um operating loss or income uh we are actually our revenues are in excess of our expenses by 447,000 um again through five months of the fiscal year happy to answer any other questions are there questions or comments about our financials if not is there a motion to receive the report it's been moved and seconded all in favor please vote electronically I vote Yes item passes U moving on to our uh program reports we've actually heard our program reports uh and so is there a motion to receive all of the program reports and I and again I always go back and look at the last page of the prog program reports which is a summary of services on our Embark system and we're up over 10% in ridership in all of our areas of uh transit services this year so we're doing a good job so it's been moved and seconded please vote uh electronically vote Yes I vote Yes motion passes okay items from the trustee Laura we'll start with you Robert I've already done my talking nothing can we can we document that he just said the same we see you all again in April comments anyway thank you all very much uh if there's nothing else we are adjourned
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