e one two one two three Tanner test test one two one two three you good one two test test test test test e e e e e e e e e e e e e e e e e e e e e e e e e e e e e e e e e e e call this meeting of the lot and water authority to order uh Monday April 29th at 2 pm um call the rooll please henkins Harris here Chapman Gil here Hampton here weager here Williams present Warren present brings us to item number one consider adopting the recommendation from the city council fee committee regarding the renew the non-renewal of the loton bolk club Campground lease and direct staff to incorporate said Campground into existing Schoolhouse slooh camping area utilizing the previously approved rates as set forth in article a-19 of the city's fee schedule I've got two individuals that have turned in request to speak if those individuals would make their way down to the front uh row uh once staff gets finished I'll give you an opportunity yes sir mayor protim and Council um I guess it was a couple meetings ago at council meeting we provided a presentation on the status of the existing or the remaining uh four concession a agreements that we have at the city Lakes um basically we were seeking direction from Council on uh what what you would like like how you want us to proceed whether we're going to try to extend those agreements or do something different that particular uh motion was made on on all four of those to refer those to the council fee committee for consideration and uh to get a recommendation from them the uh I believe it was on April 17th I think something like that the fee committee met uh we went through each individual um agreement with them and basically outlined what those agreements contained within them we talked about specifically the amenities that were provided in each one the fees that are associated with each lease agreement and what those consisted of and then allowed uh discussion time and ultimately a recommendation was made with respect to the lot and bolt Club the the recommendation was to not renew the agreement and to allow the uh existing agreement to expire and then roll that or absorb it into the schoolhouse slew concession area um where it would be managed by City staff with revenues from those Camp spots falling in accordance with uh a19 which is our fee scheduled um that's the motion or the the action that you have before you today so you would be considering that as the recommendation from the fee committee are there any questions from C Council of Staff if I don't see any um max you want to go first sure just name and address Max sassine 1701 Cash Road I um I always get nervous when I come up here and speak so I apologize for that no matter how many times I come um but the first thing I want to say is just uh really a general comment about uh civility about concerning the city and the city council uh I try to come to as many City Council meetings as I can and sometimes the comments that people make and and I when I'm not here I try to watch on Facebook and of course you know on Facebook they people you know have the comments you know continuously and I just feel like that that this body is treated unfairly and I just think that people need to try to be more civil and uh and learn how to disagree agreeably and the uh and in relation to this one uh con um this one motion or this thing we're talking about today I I just want to apologize if if you've received any uh that's been less than civil or uh or less than kind okay because our our understanding is is that um well the loton boat club in the city of loton the city council has been partners for a really long time and I I only say that because you know this leas renewal has happened for a long time ever five years 10 years and uh we've always come together with conversation and uh we've always sought for win-win and we've worked it out for a really long time I mean there was a one particular instance like I think it's was 15 years ago Kim sheahan was the parks and rec director and it was a time in the city of lton where there was really a crunch on finances I mean the the city council you know sent out basically a directive to all the different departments and said look we need to generate these we need to generate Revenue every every place we can and the lot and boat club was was up for Renewal during that time and and at that time we uh we increased the fee that we're paying by 10 times because the city came to us and they said you know look you have a fantastic spot we like what you're doing out there but you know the the circumstances of the reality of the day was that you just have to pay more but we were able to negotiate that and come out with a uh with a win with a win-win now in the early days when when the loton boat club first uh was leased that space it was pretty easy for City councils because it was just a raw piece of land and so with uh for decades just the Improvement of the land and making something out of nothing uh was was certainly justifiable to have a low lease rate and then you know as years continued you know it became uh important I think uh we realized in our lease that that the bo the lot and boat club was leased this space that we needed to try to give something back uh and that's when we started the the boat safety inspections we would go down to the slooh and and try to uh spread the word about boat safety we uh we changed our policies and really started to invite the public into the space so one of our favorite um to go to is the Cub Scouts and the Boy Scouts right they they well it's their favorite spot to camp come to find out and so so but we realized over the years that uh in order to have a spot like this that that we were going to have to try to give some back um of course with the mayor's initiatives now on low and no cost activities the idea that a that a Cub Scout Pack or a Boy Scout Troop or a civil uh a Civic organization could actually come and uh and have events now at our new uh Pavilion that we've built um I think is just working toward the cause and adds to the kind of quality life or at least we need to be concerned as a boat club that we need to be reaching out we can't we can't just um enjoy what uh the club has to offer we have to we have to do more for the community so I think with the new Pavilion and the ability to uh Market that to outside organizations is is important um so so enhancing Community Access is I think a win um our proposal I worked over the weekend um because we were kind of under a time crunch and but I got the boat club the whole boat club membership we call a membership meeting and I explained to them that uh the world has changed and that you can no longer operate under the same uh terms that that maybe were appropriate in the past I mean the lot and Boat Club has paid as agreed I mean we have paid exactly what the city council has told us to pay but that's not enough in this market during the pandemic of course you remember uh those times right of lockdowns and all that what happened Nationwide was was a huge explosion in the purchases of boats and RVs when people when the when the planes were uh restricted and the and the cruise lines couldn't uh uh couldn't work and the hotels were shut down across the country people bought boats and RVs well there's a result of that the demand for the spaces to use those uh vehicles and boats uh has just exponentially grown I I was speak speaking to Larry Parks this morning the parks and rec director about this comps and he said max I was one of those guys he said yeah I bought a boat during that time and so uh so it's a real thing but it but it changes the circumstance so as a challenge for the boat club uh we have to realize that what was in the past is no longer in the past we have to deal with the requirements of today and so since taking over uh you guys have got a lot of responsibility now it seems like the vendor you know uh the schoolhouse L convenience store the gas pumps the taking over of the camping spaces that's just a huge responsibility for you guys and what we want to do is be a part of the solution so our recommendation that we worked over the weekend was was that number one we want to increase our community access number two we want to maintain uh the responsibility for all the expenses so when something breaks at the lot and boat club we don't pick up the phone and call the city for fix we handle it oursel we do the mowing uh the electricity the water the maintenance on the dock the maintenance on the schoolhouse not the schoolhouse SL but our little slew the boat club slooh that all requires to be rubbed on constantly and then the last thing which I explain to the club that if you don't fix this one thing there's no reason to talk about all the other and that is the question of the of the finances it's clear now uh that the city can make a certain amount of money in in with those spots and so our proposal in a nutshell is to increase the the rent from somewhere around $7,000 for to $50,000 for the next uh for the 2425 year and uh we have that money we've raised that money we have that money to pay so on the exe or the drafting of a of a lease by the city attorney's office we we can pay a a deposit on that or pay the full amount we're prepared to write the check for 50,000 we know that that doesn't bring us to market value there's some way to go but what we want to do is get on a trajectory for for ramping up to something that would be closer to market value so I think a for four years every year after the first year of 50,000 there's a 20% increase proposed that would basically end up and within a 5year period we would be at just over $100,000 and so I think it's like 104 I think it was emailed to you but when you take the 104 hopefully add in the good works of the community then also add on top of that the fact that we're just not going to call you with problems and pay for our own expenses that that over a Glide path to getting to market value and that's my report thank you Max um I have a Michael M yes famous your name again and your address Michael mclen 2809 Northeast Scottsdale Circle here in lton Oklahoma I'll just speaking on behalf of the boat club just reiterate what Max said and let you know there's a lot of intangibles that go into the boat club too that we can't really measure the monetary worth of that you know we do open our club up for for a lot of occasions we open up we built a new Pavilion we spent a lot of money on that and that was part of our last lease we told the city we're going to build a new Pavilion and we did that we had a new Pavilion bid built we raised the funds we had that made and we've opened that Pavilion up for a lot of uses and again all this was free we've had military retirements we've had from Fort S we've had several units come out there and do retirements we've had units come out there and do PTS transfer parties where parties were getting transferred we had several members of the boat club that were full-time active duty military and were continuous members of the boat club while they were here just because they attended events like that and saw the environment and saw the kind of people that were there and wanted to be part of that and our membership is not exclusive our membership is very inclusive you know the the basic requirement is you own a boat that's it and you fill out an application and you write a check for the membership you do those three things you become a member of the boat club and you get your key to the gate and at that point you have full use of everything you can come in on day one you can come in and sign you can come in and launch your bone on the boat ramp which the boat club built at no cost to The City the boat ramp was installed by the boat club you can reserve the Pavilion for a family reunion at again at no cost to you and again the Pavilion was built at no cost to the city everything in the boat club is pristine because that was our agreement 71 years ago with the city we're going to make this area look good and we're going to take good care of it and we're going to be good stewards of what you've given us and we have done our best efforts to do exactly that we try to open up the gates we have cookouts we open up the gates we always invite City staff and the police officers that have to work the lakes on holiday weekends we make sure they're invited to come eat with us we're not again there's a lot of intangibles that we came and speak about and how do you assign a monetary value to that to the Goodwill that represents and it not only represents the goodwi of the boat club but also the city of lton that we're welcoming we want people to come out and enjoy the amenities we've had a lot of people that come visit the boat club and then join the boat club I even have friends from berberet Texas that joined the Boat Club and they're active members of the boat club they don't have an RV space but they come to all the events and they actively participate so not only does it draw people from here and show them what the city what latonka and the amenity we have it draws people from further away too so I would really ask you to consider those intangibles also on when you consider our proposal we tried to be as Fair as we could to get our people gradually there we have some lowincome people we have a lot of retired people that are members of the boat club and therefore we thought a gradual increase in their rates would be able to absorb they'd be able to absorb that a little bit better than going from zero to 100 in one step but we don't mind we're going to offer Sevenfold more than Sevenfold increase in our basic lease to start with and by the time the end of the 5 years we should be at fair market value where we want to be anyway so we would hope I would certainly hope for your consideration in this matter thank you sir appreciate it can I ask him a question Mike Mike did you retire from the where did you retire from Oklahoma Highway Patrol okay 42 and A2 years yeah and you never wrote any of us any tickets did you no good to see you Mike I would never tell if I did Alan I'm sorry Bill wants to speak just a second I'm major Bill Ramsey US Army retired after 21 years and I've been lot in the area more than uh 50 years now and uh I uh am also Dr Bill Ramsey Professor ameritus from Cameron University where I taught Law related classes full-time and practice law law part-time for 35 years although I haven't practiced law much any the last 10 or 15 and uh I joined the Boton Bo Club 42 years ago and uh water activities in Lon Oklahoma has been a thing of my life for a long time U I have a son that uh was born Berlin Germany in 1960 and I remember when he was 5 years old I water ski at Lake latonka with him on my shoulders and he is now 64 years old and so I've had a lot of activities I've been a member of the loton bow club for the last 42 years 42 years and uh I've got a place out there right on the edge of the lake and I've planted trees and I've got four four or five trees around there that I've planted and uh We've the laon bo Club has really protected the shorel lines we have rocks all along the shorelines and I remember hand carrying those big rocks at all all along the shoreline that weighs 20 or 30 PBS and now the whole area there is is rocked and uh and small rocks down on the on the beach line so all of that has been protected after you can carry more rock than I can I know that for a fact and and a lot of things have been done and of course we have a lot of members now and youve heard the activities and stuff uh that has that we also provide to organizations uh other than just the members of the LA and bow club and this is an a thing that should not be terminated we have done so much work and i' I've been experienced because I'm now the the the person that's got the most years in the loton B Club 42 years years I've been a member of the lotton bo club and done work out there and stuff and uh taught classes at camon University for 35 years started in 1981 and totally retired now but it's a it's a nice place and it's and the people that have it now and the people that have done this for the last uh 70 years cuz it's been a Bo Club member the boow club has been there for over 70 years now and it needs to stay there as a plus thing for the city of Len and I encourage you to let us continue to lease it and uh act activities provide activities and stuff for the sport don't terminate the laon bo Club it is a plus for cam for the city of laon and the area in Lon and so uh give us 5year lease and be reasonable and continue Association of the laon boat club thank you very much thank you sir Mr Harris um first of all I want to thank the boat club members uh I I went out yesterday while they were having their meeting they gave me a tour uh and I was very impressed with the work that they've done and is truly magnif facility uh and then I want to say that and being on the fee committee uh this is a tremendous offer it's F I mean it's a 700% increase immediately and 1300% over the life of the uh of the lease and I think that's a a it's getting us really really uh where close to where we wanted to be and I think it's a good deal and uh I I think we ought to accept it and I will make that motion that we direct staff to draft an amended lease to be presented to the lot and Water Authority for approval extending the lot and boat club's concession a agreement by 5 years the revised agreement will begin with an initial lease rate of 50,000 for the first year followed by a 20% increase for each subsequent year of agreement with both parties continuing their current obligations I've got a motion in a second Mr Hampton thank you mayor Pro Tim uh you you know uh as uh as as we grow um and and all of us up here being uh responsible for uh the citizens of Lon as a as a whole we each have our Ward but we're we're responsible I I I think that uh that as we grow it it's very evident that the citizens are part of the growth because they are the growth and uh although we would love to to be up here the rest of our lives uh the we're under term limits and and and thus uh in this uh short period of time we have to kind of turn the horse's head turn the boat in the direction that we think that it needs to go and and uh I think that it shows um uh uh some maturity in uh your group of people that have decided to uh come to the table rather than to just complain it it it it is easier for us as a council to listen and try to tell you because if there were things that we didn't agree with then we could obviously say that at this point and maybe uh work towards uh that Center Line uh but uh I I want to commend all of you for the way you've handled this situation and uh um um uh I I think that that that it was handled in a very mature manner thank you thank you mayor BR Tim yes sir Dwayne what was the uh dollar amount difference at the 5year level they'll be at $13,600 if we did it with the new fee schedule which I don't have in front of me uh what are we looking at different as far as total dollars stash projections uh if we had stayed with the original recommendation of the fee committee would have generated around 61 ,550 for the first year second year would have went to just under 77,000 and third year would have been at 96,000 and some change that was over the three-year window that was the same exact um uh allotments or incremental increases that we made for all of the individuals in the schoolhouse slooh Campground area but we will have to do improvements if the city takes it back in order we would be if we took it back we would be responsible for the upkeep and any improvements that are that are in there with respect to uh repairs anything like that they're 100% correct in that under their agreement they manage all of that M so while we're looking at those figures 6177 and 96 that really won't be a total Dollar Plus in the plus column because there will be expenses out of that so I'm trying to I'm trying to see what the difference is between what they're offering and what the Fe schedule is so one of the one of the things uh remember that is the uh that's based on the the spaces that are currently there when we looked at it there's opportunities there to expand that campground to add additional spaces it also doesn't take into consideration Council policy 9-3 that provides a policy procedure for uh vacant spaces we recently went through that process with some spaces in the schoolhouse slew two two of those spaces generated $440,000 just in getting access to those spaces so it just depends on you know what what council wants to do I mean there's opportunity there um staff really doesn't you know we don't really have a dog in the fight it's whatever the council I understand yeah it it's it it looks to me like it's probably closer than what might be expected and there is the thing such as Goodwill yes for our citizens to consider also so uh that's why I wanted to point that out thank you you're welcome I that's okay I want to thank you all for coming to us uh as you know I'm not a boat person so I have become very quickly educated this week by discussing these elements that you you brought forth and for you just to come together with this proposal to me for me personally speaks volumes uh that you're willing to understand that being stewards of of the citizens money we have got to look at the bottom line no matter what we do so thank you very much for coming together and talking with me and others on counsil and emailing us the proposal I appreciate that very much thank you ma'am um my only comment would be that through this entire Endeavor that we've started I guess a year ago or or more um my intention was for everything to be Equitable um and if we can figure out a way uh if staff and the boat club can sit down and figure out a way to make it Equitable um that's that's all that I really care about I I want and I always use the little old lady that lives next door to me because there isn't one right now um but as long as it's Equitable for her money because that's what that is that's that's her money that's out there it's not the the cities or the councils or it belongs to the citizens of loton and as long as it's Equitable between space a and space b um it may not be monetarily exactly equitable but if we're not having to take care of it if we can work that out to where we think it's pretty Equitable I don't have a problem with it I've got a motion and a second read the motion again thank you motion to direct staff to draft an amended lease to be presented to the lot and Water Authority for approval extending the blot and boat club's concessionary agreement by 5 years the revised agreement will begin with an initial lease rate of $50,000 for the the first year followed by a 20% increase in each subsequent year of the agreement with both parties continuing their current obligations I had resigned from the lease committee not or from the that not the fees committee not very long ago so I think I just did that in time um of course I'm a short- Tim but we wanted um um we wanted a win-win for everyone that's kind of what we have in mind always so so I'm happy that we're headed toward that and I'm not a boat person either but I kind of got excited talking about the lake today so maybe visit come I'll give you a right I I see no other no other comments from Council uh call the roll please vote please that item was approved 8 to zero brings us to item number two thank you all for coming I appreciate that [Applause] that brings us to item number two consider adopting the recommendation of the loton city council fee committee regarding the extension of sunken Bridge yach Club Campground lease through December 31st 20127 and direct staff to modify the existing lease to provide for an incremental pricing increase beginning at $2,500 for 2025 4,000 for 2026 6,000 for 2027 and including language clarifying that is the city's intention to absorb the campground into the schoolhouse sleo Campground area upon expiration of the lease extension on December 31st 2027 yes sir again Council uh a couple meetings ago we brought a presentation on uh sunken brdge Yacht Club as well as the other concessionaires it was also referred to the fee committee that that committee did meet we did discuss and review the lease the current lease agreement as well as the fee structure associated with it um the sunken Bridge Yacht Club presents a little bit of a different uh anomaly in that we deal with the uh the construction and the way sailboats are put together with the Mast uh they can't just be towed down the road with a mast up and so in an effort to provide a space for them they've had a long-standing uh agreement with the city to be able to store those boats where they can launch them without having to remove the Mast apparently it's pretty cumbersome to to put those up and take them down um they have a marina as well that's very very well protected that allows them to sail into and and actually access uh the the shoreline there uh that's through the protection they can act they can Mo their boats there um so when discussing this particular piece of ground I will tell you it's probably one of the most picturesque sites on the lake it sets directly across from uh Mount Scott and has quite a beautiful view uh there was a burm there that was pushed up I'm not sure when but it actually provides protection for that uh Cove area that they bring their boats in the one um thing that that we really didn't talk a whole lot about was the dry storage up on the Shore area where the boats are and we went out there staff and I did took a few photographs there are a lot of those boats that are in a very serious state of disrepair some of them haven't been tagged or uh registered it looks like for over 10 12 years um that's a little disheartening considering we really want to get on board and try to help them provide a spot to store those boats but I don't think it was the city's intention to provide more or less a a Boneyard for old boats and that's some of that has kind of turned they're not all that way but and I don't want anybody to say that that's what I said but there are some of them that are clearly in a state of disrepair and uh so we would ask uh you know if we move forward with this recommendation that some of that maybe get cleaned up the recommendation specifically though from the fee committee was to do kind of a hybrid uh by extending the lease by three years plus the remaining portion of this year with an increases incremental increases in the lease rate um and one of the things that the fee committee brought up was in recognition of the fact that they are saleboats and they do need a space around there because we don't currently with the exception of the the sunken Bridge yacht club we don't currently provide dry storage for sailboats and so as part of a concession if you will for extending the lease the recommendation was made that the council would consider that as one of the improvements that we would make to the lake moving forward where we would construct an area that would be secure that they could paper a space to actually uh store those boats there close to the lake that way they don't have to take the mask down and haul it back to their home or wherever they might live so we felt like that was very reasonable and and so that's part of the recommendation of the fee committee so we're looking at basically a three and a half year extension of the lease with uh more or less a understood commitment that we're going to look at trying to improve the lake area there to provide a space for those sailboats thank you you bet any comments yes ma'am can I ask a question M what's a solution on the boats that have not been tagged for so long they're they're personal property and and uh I I can't I mean there's a possibility that the owners of those uh vessels may have tagged them and just didn't put the stickers on the side so that could be it I mean you have to register them just like a car uh so whenever you when you own a boat there's things that you have to do um but I can tell you that there were several of them out there that didn't even have the tires on the rims anymore and some of them were buried up the tires or the rims were this far into the ground they hadn't moved in many many years so does our Lake does our Lake Patrol have that kind of a list do you know do they what do they have a list of these registered and unregistered sailboats no ma'am with it being currently under lease and it's in in a fenced in area we don't we don't really Patrol that that's kind of out of our space any other questions from Council I would if not I would entertain a [Music] motion mayor protim and Council I moved to offer temporary lease extension to the Sten Bridge Yacht Club through December 31st 2027 and direct staff to modify the existing list to provide an incremental price increase beginning at $2,500 for 2025 $4,000 for 2026 and $6,000 for 2027 and include language clarifying that it is the city's intention to absorb the campground into the schoolhouse slooh Campground area at the expiration of the lease extension on December 31st 2027 I've got a motion and a second please vote that item was approved 7 to zero that brings us to item number three consider adopting a recommendation of the city council fee committee regarding the non-renewal of Mino Marina at Fisherman's Cove Campground lease and direct staff to incorporate said Campground into City's dayuse camping areas utilizing the previous previously approved rates as set forth in article 8-19 of the city's fee schedule yes sir so this is uh the third out of four uh of the concessionaire agreements uh that we presented on a couple meetings ago it did also go to the fee committee for consideration uh and evaluation um basically this this particular concessionary probably the most recent one it has the most recent concessionary or change in concessionaries back in 2018 I believe is when Miss Sims took it over it was a 5year lease it's coming up for um expiration at this point um staff uh as well as myself and i' I've also Ted with a couple counil as well have been out there and looked it over not a whole lot of improvements have been done they have maintained the grounds to the degree that they kept the trash picked up and some of it mowed um but all in all we we do have some environmental issues that we're very concerned about one is the lift the the sewer lift station uh that is not operational it's being used right now as uh like a what a sstn vault uh basically the sewage is being piped in and and I it appears that they're just having it pumped out um probably not going to suffice if uh the DEQ comes in and wants to do it inspection the recommendation from uh our sewer uh rehab people and staff was that we would abandon that fill it in and and eliminate that there's also uh discussion about the the extensive there's a water line there a 3in water line that runs from the uh the main and I don't know was it a mile long about a mile and a half long there's seven or eight people at the campground right now that reside there uh there's there's some health concerns with respect to the potability of that water and the chlorination and whether or not there's enough flow to keep that sanitary where it's consumable uh I will tell you that the existing uh lesie Miss Sims say indicated that she's tested it and she thought it tested fine uh they also believe that they had the the uh the lift station working as well but there's AB we can't get any power to it uh and we're pretty sure that the pump pums are completely Kut so um at this point the recommendation that staff made to the fee committee was that we abandon that lease and turn it into a day use area uh until the city has enough funds or the desire to go back in and make the necessary repairs to the infrastructure that would make it a worthwhile concession a um the uh there used to be a store there multiple trailers um and there is a boat dock there so it has a lot of potential it is the foremost um arm if you will Peninsula that sticks out into Lake ellsmore but with that being said it's also very very unprotected and so when you look at the possibilities for that area there's a lot of potential but there's not a lot of protection if for instance if you were going to park boats or create some kind of a marina or a boat house district something like that now with that being said I think I think Council also needs to look farther down the road in the development and expansion of the Elgen Community is probably going to drive some usage of that area in the future so uh that may be something that you want to consider down the road but for right now the recommendation was to not renew thank you sir mayor Pro Tim councel uh I have a question if we decide to stop this lease what happens to the sewer system the lift station and all of that CU I don't know that much about sewer systems either I mean do what happens so if we if we don't renew the lease the the uh that would be an operational decision probably to go out there and and fill that in and abandon that cap it off and just do away with it completely any other questions or comments for staff yes ma'am mayor councel May proen Council I move that we allow the current lease agreement with the meno Marina ATS sorry just need your your name my name is Tanya Kates I'm 6101 Southeast woodl lot and I am usually my mother Amy Sims is here but she's currently training 150 uh Precinct worker so I come to speak in her honor um yes um we have had the um the lift station looked at it was under um the impression that it was not working at all this whole time that we have had the lease it has it we had um connected electricity to it so it does work um recently um it there was a storm that came through and it had knocked it out and that being almost at our five lease or end of our five lease we didn't know if we were going to fix it or not if it was worth you know putting the money into it well we went ahead and had it looked at and as of yesterday we did have it um running um there is one pump I believe that does need work but it is it was running and it um there is one time that we had it pumped out um so that we could see what was wrong with it um and as far as the W water quality um we had um Patrick riddle he is a certified water and waste waterer with a d license and he came and checked the water and it was in the middle it was um didn't show any um anything wrong with it um and so that we are just asking that if we could come and maybe talk all together and discuss this because we have worked really hard to clean that area up that's what most of the five years have spent we have spent all our money to clean up the there was uh multiple swords units out there that we had to clean up that were left um there was a trailer house there was the store that burnt down that we had to clean up we have um added um nine new um electricity and water um permanent spots out there um we of course we mow we take care of the beach and one of our concerns is that if we let it go back to the city of lotton that because it is off I would say off grid um when one of the problems that we had when we got there was there was a lot of traffic drug traffic there was a lot of homeless people coming out there um there was a lot of trash dumped out there and so somebody it's really um beneficial that you know we have somebody that's onsite out there all the time that we're able to run people off that are causing trouble or that have dumped trash you know there's plenty of times that we've you know um had to do that and as well as their the motorcycles that come out there that try to use the property um or the ATVs we have we get to um were're able to call the police or you know get um somebody out there to help so they're not destroying the land and they're not supposed to be out there so it's just a little bit of protection for for somebody to be out there all the time and we're just asking that maybe we could um table this if not right now if we can't come to a con um to be able to extend the lease for if not a year but for five years thank you thank you ma'am I I still I still have a concern with the sewer system I I don't know the answer to that but I do have how that could have a backlash to the city of lton is my concern with that same I've got a question okay yes sir dway if we had anybody from the state uh look at look at this and make a determination exactly how bad it is or what the potential uh upside would be of that haven't with the state of Oklahoma uh the sewer superintendent Glenn and I met out there today um there is no power that we found to the lift station we tested wires that came in I sent Dwayne photos of the electric box bring them on up are you not using the panel that the panel that's there there's wires sticking out behind it was from an old pole that blew over so if you stand at that pump station and look to the South there's another electric panel run power from there down so the panel that that was set up and designed for that lift station is null and void is is what I'm hearing and the power comes from is he an elect is he an electrician are you I how an electrician hook it up is it to code I believe so so there's the power on yesterday there's where we pumped it out yesterday where's your this is me standing on it looking to the South okay so it's not the panel that is next to the no the panel that the meter is up here for that power okay so the old the power we were looking at is the one that was installed back when Fisherman's Cove was Fisherman's Cove there's not a wire one in there that's that's live uh the photos I also sent showed the two arms that hold those pumps together I think they' indicated one of those pump lines looks broke loose I don't know if both pumps are actually functional so there is maintenance to do in is that a is that a backup pump system or are both pumps required to take care of the it's a backup with floats yeah uh typically there's two in there that work on float systems based on the water level if one goes down one is in there as a backup until that one works one works one doesn't correct yes ma'am Miss s Miss Sims made a very good debate for her mother to represent her mother I she had mentioned some other things like the traffic out there and some things going on we don't want to go on at the there do we have enough supervision out there to monitor that if we terminate the lease with our people I mean do we can we do that as far as the maintenance goes we can now okay we're not there 24 hours a day that's the situation when it was Fisherman's Cove early 80s until 2013 is uh the concession at that time lived on site uh but during the week days we have Lake Patrol staff and City staff we've mowed right away in uh we don't do any mowing now that's been the concession we still mow the rideway when we have the tractor out doing the county road rideways leading to city property well the last thing we want is an increasing crime out there I I guess um so we have we have several spots around Ellsworth that are that are deep off the road uh We've we've hauled several illegal dumps uh even South well towards Tony Creek from Fisherman's Cove we've had to haul illegal dump sites back into either our shop area or to the landfill um but depends on how many people are there and how many people want to be involved in those kind of activities in stopping those for sure Miss Williams how long you ask them for this leas you said at least one year or well five years okay to make any improvements and we would we would like a long lease because we don't want to invest our money and then if this happen and that's one of the things we struggle with the most is that you know we want to make that place where you know because there are a lot of people that come out there to enjoy it and it's free to go and for us to make any Investments for anything Mr weager Mayor BR Trent one question that I'd like to ask is how have how have the current leases uh handled with their goal and reaching their objectives of their goals they set they sent to the city when they had the fiveyear lease previously how how many of those goals were met and completed I don't have that can c c can you come up and and speak into the microphone please when we originally um gave our plan out a lot of things of course changed um with the store Burning Down the bathrooms there there were bathrooms there that were going to be able to be fixed that was all gone because that was right next to it um so that changed things and then we it took a little a little while to get um most of the trash off of there it was really cluttered with debris heavy debris um oh thank you um yeah my question was just with the goals that you set to the city and said this is what you're going to shoot for or attain uhuh uh how many of those were you able to accomplish in your I think it' be year 1 2 3 4 and five this being I would say over half we added the nine spots with electric uh sewer we were able to take down the the store we weren't able to put the bathrooms up although we do have um during season we do put out portal potties until we can get the bathroom but again investing that money on a something that we might not be able to use is scary I mean just and um understood but the goals were set by un us correct yes and okay okay thank you ready yes sir oh Mr Hampton yeah than thank you Dwayne I maybe I kind of was thinking of some about something else when we were talking about it the city is planning on doing something with this property at some point in the future and I was just uh can you if you already said something about that could you repeat that please about exactly where we as a city are going going to uh go in maybe a timeline on on where where we uh uh want to end up uh with with with doing what we want to with this area we we don't have a specific timeline uh if if we did not renew the lease it would it would revert back to a dayuse area only a fee collector would come through and collect those fees every day we'd have to begin mainten maintaining that but with respect to Future development um that is certainly going to be on the radar as we begin our improvement process over both Lakes the primary focus right now obviously is Lake latonka that's the more recreational uh usage uh with Ellsworth being primarily a fishing lake um it just doesn't get the traffic yet um I mentioned while ago about you know down the road the expansion and growth of the Elgen Community is probably going to start driving some some uh more recreational type usage over there um but again that that area is it's about 40 acres uh there's considerable Shoreline around it but the the issues with it is it's just not very well protected and so it doesn't get the uses like uh for swimming and stuff as much so U that you would gener you would think for a recreational area but let me make a comment this uh considering adopting not to renew this lease so if we go forth and decide that we want to adopt it there are more things that play than vagrance and dumping of trash we're going to have a problem with the State Health Department which we already do and we don't need anymore and that's with that lift station because that's serious issue and the state does inspect that and we will be responsible as a city for that so if we don't go forward with what's on the agenda then we need to table this or that would be my recommendation that we table it because we need to work out an arrangement of what we are going to do with that lift station and who's going to fix it and then who's going to be be responsible for paying for it 2 3 4 5 10 20 years from now when that lease is abandoned uh so we don't get in another situation like what we have out at Lake latonka with the wall lease so we just need to think about those things Mr Hampton yeah sorry uh I just wanted to add on uh one thing um um uh you guys were wanting the lease for one to five years and there's obviously plans to build up the area that you have my concern is much like councilwoman henkins concern that the area doesn't become a unmo desolate area for um undesirables to kind of go out there and take over and uh it obviously there's going to be some some policing and then people going in collecting fees and stuff but uh um it would seem like that 40 acres is a really big area to be patrolled and so um those are kind of some of my my thoughts on there that this doesn't turn out to be kind of a quasi abandoned area that uh we will have to retake at some point seeing no others and if there's no substitute a motion substitute motion I have a motion uh in a second I believe uh to consider adopting the recommendation of the city fee committee regarding the non-renewal of men Mino Marina at Fisherman's Cove is that going once going twice call the rooll mayor protim I'm not mayor mayor protim was there a second on that motion no that's what I wasy to find out [Music] that's Dwayne a question I have is if we do nothing at the moment the the contract expires when or the lease it the 30th May the 30th or June 30 there's then I'll make the second I've got a and we'll see how calls a motion to Table in a second any more discussion not to table I'm seconding the original motion the original motion okay I've got a motion and a second for the original motion which was to consider adopting the recommendation of the city council fee committee regarding the non-renewal of the Min Mino Marina at Fisherman's Cove call a uh vote please that item passed 5-2 that brings us to item number four pursuant to section we need a motion thank you for your time okay yeah anybody want to make a motion to go executive I'm I've got a motion in a second to go into executive session please vote or call roll Hampton weager Williams yes Warren henkins Chapman yes Gil [Music] okay [Music] a [Music] you [Music] let e e e e e e e e e e e e e e e e e e e e e e e e e e e e e e e e e e e e e e e e yes Hampton item four pursuant to section 307 B3 title 25 okom the statutes the Water Authority conven an executive session to discuss the purchase of real property including anything attached to or Ed onset property pertaining to Ralph's Resort located at Lake Ellsworth U relating to the upcoming expiration of Ralph Resort concessionary lease uh with with the city the Water Authority that that conversation did occur and U I'm understand we have a motion uh I moved to direct staff to amend the Ralph's Resort lease and Concession agreement between the lton Water Authority Steve and Sandra Perry and the City of Lon to include removal of the appraisal requirement and allow for negotiated purchase price of the property owned by the Perry's at Ralph's Resort and to bring the same back for ratification by the lon Water Authority and the City of lton second have a motion in a second please vote or call the roll that item pass 7 to zero I at this time I would accept a motion to adjourn so move have a motion and a second to adjourn please vote Warren yes hins Chapman yes Gil Hampton weager yes Williams yes that brings us to call this meeting of the lon city council to order please stand for the invocation by Allan Hampton and remain standing for the pledge bow your heads please father we thank you again for your goodness and mercy we come before you and ask you give us wisdom and insight to make the decisions that we need to make as we're going through this budget lead us and guide us that indeed the future will be said and prosperity will come in Jesus name amen the United States of America the for it stands na indivisible withy andice for all business item number one consider the FY 2025 protim I'm sorry to interrupt can I call the RO please please call the rooll henkins Harris Chapman Gil yes Hampton weager here Williams present waren present item number one consider the fyde 2025 city of loton proposed operating preliminary budget and budget book presentation and take appropriate action if necessary to include making amendments to and the preliminary budget to be incorporated in the final budget and budget book pres presentation that Council considers yes ma'am good afternoon let me fix So today we're going to be talking about personnel and operating expenses so we've made a few changes to the budget since you got your books back earlier this month first thing we did was we decreased the general fund expenditures by $497 $1,000 we kind of went back through with a few divisions that uh had bigger requests and fine-tune those a little more and that was the result of that we also added a planning director I would like to point out that that 177,000 is not strictly salary this is a long-term employee so she's got vacation payout sick payout longevity Plus benefits on top of that um we did reduce the internal audit auditor salary by $31,000 um this person will will not be getting those payouts that I spoke about or the longevity um we corrected the um an expense from fiscal year 23 regarding the landfill State fee this is we receive that money in a liability account so when we remit that money to the state it needs to be paid out of that liability as well and then we also added a principal equipment operator and a senior equipment operator to the Sewer rehabs budget which totaled $114,500 any questions on those revisions okay so here's just a chart of our expenses for personnel and operating over the last 5 years you can see Enterprise and our other funds have been just on a steady incline um general fund was also on a steady incline up until fiscal year 23 or 24 excuse me um it took a big jump there and if the budget were passed today right now there would be another big jump in fiscal year 25 so we're going to talk about Personnel first uh the funds listed here are all the funds that pay Personnel so you'll see there's two big jumps one from fiscal year 23 to fiscal year 204 this involves the compensation study implementation so that's the reason for that jump there's also a big jump from fiscal year 24 to fiscal year 25 reason being is fiscal year 24 this is what we project to spend there's quite a few vacancies currently so obviously we won't spend that money but for the fiscal 25 budget we have to budget as if every vacancy will be filled for the entire year obviously probably not very realistic but from a budget standpoint that's how we have to do things so overall our total um increase from fiscal year 23 actuals to fiscal year 25 budget is just over 30% but again vacancies play a huge part in that big jump so now we'll go through the Personnel expenses by account you can see salaries and wages have increased just over 13 million um we'll get into that on a later slide um differential standby pay has increased minimally 27,000 our sick leave pay in Li has gone down significantly from fiscal year 23 to fiscal year 25 we had a few people leav in 23 that didn't take terminal leave and so they got their sick um Leave paid out when they left so that's the reason it was so high in 23 our contract labor is up 397,000 that is um drainage maintenance is 135,000 of that Solid Waste is 8,914 and our building division is 50,000 those were the three major request in contract labor our part-time is up 289,000 this is affected by the compensation study as well as we've added seven positions since fiscal year 23 that are part-time our overtime is actually down slightly 98,000 holiday pay uh down slightly 11,000 terminal leave is down significantly I'm only aware of a couple of people that'll be on terminal leave next year um so that's the reason for that decrease unemployment contribution this is kind of a wild card we never know how much we're going to pay so it was pretty low in 23 it's been pretty high so far 24 so I kind of left it as is for 25 uh f is up uh just over half a million again that's compensation study was a big reason for that Medicare same thing up 155,000 workers compensation um it's been pretty steady the last few years so I didn't increase it a ton uh it's increased 155 over the last 3 years uh group life and hospital this is our insurance um part of the deal with the vacancies is I have to assume that those vacancies are going to take the full family plan not necessarily going to happen but we have to budget for worst case scenarios so that's why you see that $2 million jump there um our pension plan this is also where the retirees are paid from so this is why that's so high it's just over 3 million I also budgeted for some potential payouts to the retirees that you all are aware of our police pension plan is up 432,000 fire Pension Plan up 77,000 longevity is down 5,800 this will continue to decline as those long-term employees retire our uniform maintenance is up 7,000 and education incentive is down 15,000 any questions so far okay so our notable increases to salaries and wages by dollar amount so I did this slide a little differently I did it as budgeted what we budgeted in 23 what we budgeted in 24 and versus what we budgeted in 25 it takes the VAC vacancy equation out of it you don't have to worry about that and it gives you a little clearer picture of what where the increases are so our general employees retirement is up 2.2 million again for those potential payouts um police uniform is up $856,000 I should note the police uniform also has um yeah 131 employees so obviously they're going to have a bigger increase than say City Clerks who have four employees um emergency communications is up 757,50 Solid Waste is up 655,000 the building division is is up 369,000 Park maintenance is up 342,000 fire operations is up 265,000 police technical is up 258,000 Police Headquarters 257,000 drainage maintenance 233,000 and sewer system construction 229,000 all of these divisions are either our bigger divisions or they are getting additional Personnel in this next budget year so I also compared U notable budget increases by percentage this gives you a little clearer picture of um maybe some of the smaller divisions that aren't as noticeable dollar amount wise because there's not as many people but that still have a substantial increase next budget year so drainage maintenance the first three are repeats um and drainage maintenance is on here because they are have they are getting an additional four people Park maintenance is also getting an additional four people plus they have a reclass emergency communications has gotten an additional four people over the last three years um Animal Welfare has an one additional person plus six re classes over the last three years um Lakes was um benefited from the compensation study um police C uh they gained five people but those were from uniform I believe uniform dropped five and they gained five um Solid Waste has gained an additional six people over the last 3 years plus four rec classes so they are up 38% um Neighborhood Services has had five rec classes city manager has an additional person for the fiscal year 25 Budget Building Maintenance and City attorney are up 23% and 21.7 eight% and then the library has gained one additional person so they are up 21% so here are all the proposed Personnel re classes for this next budget year um I won't read them all to you they are in your budget book on page 13 um Division 1 0008 that is Arts and Humanities they want to uh bump up their Administrative Assistant one to a three and then they want to move their house manager from a ge4 to a ge8 and those are pay grades uh 2501 that's uh Financial Services we want to bump up our fiscal text to accounting clerks so they can do more accounting work and help us with the audit a little more um right now they're just kind of limited based on their job description to what they can do for us 452 is the building division they want to bump up their Chief Inspector to a ge12 and then all their other inspectors from ge7 to ge9 and that column on the far right is what that's going to cost the city to do that and then 4504 is neighbor Neighborhood Services they want to bump up their code enforcement officers from Geo 7s to geo9 and 5502 is our streets division they want to bump up their field supervisors to ge1 12s 5505 is equipment maintenance they want to reclass their auto service worker one to a two 5507 is solid waste they want to make their supervisor from a 9 to a 12 uh 7006 that's Animal Welfare they want to bump up their supervisors to twelves and then they also want to bump up their Animal Welfare officers to nines and then finally 8001 is um emergency communications and they want to reclass their training and support technician to a training coordinator uh at a ge14 so the rec classes if we were to approve all of these would cost the City $124,700 we um Financial Services is asking for an accountant again pretty much related to the audit um that would cost the city $779,000 planning um has is wants a planning director and we talked about that on the first slide there 177,000 drainage maintenance would like four equipment operators those will cost the city $522,000 each they would also like five laborers that are seasonal they'll work about half the year and those are $16,733.34 a civil engineer so that's saving us $124,000 but they would like to pick up a construction inspector which would cost the city $61,000 um the two sewer system construction um requests were not in your original budget they were added as a revision that principal equipment operator and Senior equipment operator would cost the city $58,000 $55,000 and then emergency communications would like to add two call takers and those would cost the city $664,000 each any questions on those okay so this is the last slide on Personnel this is just kind of showing the trend over the last three years police and fire haven't changed um General in fiscal year 23 we had 555 employees so total we had 880 um in fiscal year 24 that General dropped to 532 which left us with 857 total in employees um in fiscal year 25 we're adding several General employees back 21 to be exact um which would bump us to 878 employees total which is too um less than what we had in 23 and then the chart below is just um some of the divisions that have been affected the most by the fluctuation in Personnel it has lost six um I will say two of them we didn't lose they just got moved to emergency communications so they can solely help them with their it needs um Park maintenance has gained four streets has lost five drainage maintenance has gained four and emergency communications has gained four so moving on to our operating expenses so you'll see our general funds have increased substantially um from fiscal year 23 to fiscal year 25 if the budget were approved as written today um Enterprise funds has increased 22% our special Revenue funds have dropped just under 36% internal service funds have gone up just under 21% and our other funds has dropped 8.05% so the total increase among all the funds is 23.8% and we will get into what's causing these increases in later slides so now we're just going to be talking about the general fund so these are the various accounts within the general fund and where the increases are so you can see our supplies account is only up $222,000 from fiscal year 23 our computer supplies is up $1,500 pretty minimal there weapons is up $63,000 uh PD is buying 40 additional weapons in fiscal year 25 so that's that increase radios is up $5,400 library books is up $21,000 petroleum products this is our fuel um for All City Vehicles it is up $425,000 and that's based on unlet being $3 a gallon and Diesel being $3.7 a gallon uh chemicals so this is mostly for pool chemicals uh weed treatment things like that it is up $243,000 repair and maintenance the big one it's up over $9 million we will definitely get into that on a later slide but that is primarily streets um contract maintenance is up $464,000 we will also get into that on the next slide uh or next couple slides maintenance material motive equipment this is the cost to repair our vehicles inflation has not been kind in this division or in this category so it is up $457,000 um unfortunately it's just not a cost we can avoid Vehicles break we got to fix them um uniform and clothing is up $151,000 there was no real big increase in any one division for this it was kind of across the board one thing we repeatedly heard in our budget sessions was boots uh we no longer have a contract for boots and so the price went from $120 $130 to $200 and they generally speaking replace boots once a year so that's part of the reason that has gone up rental publication and printing this is up $111,000 uh this was also one that was up across the board throughout all divisions but some of the bigger expenses here is our um olet full terminal access that PD has that's $20,000 um Arts and Humanities they $111,000 for their rentals for events and then $9,000 out at the Lakes for their permit stickers porta potties things like that contingency this shows it's up $900,000 it is on paper um so we actually budgeted uh a million dollar in fiscal year 23 for this and this is basically an emergency fund for things that don't qualify for the emergency fund so if there's a need that arises throughout the city the city manager has authorization to allow uh divisions to use use this money so in fiscal year 23 we were actually transferring that money to the division so that they can make the purchase themselves we've kind of gone more to purchasing it out of this account in fiscal year 24 which is why you see the expense in 24 but not in 23 so it shows that we're up 900,000 we're actually down 100,000 from fiscal year 2030 professional and Technical Services is up over 2 million again we will get into that on the next slide MO is up 691 th000 that relates directly to that contract legal expenses is up 574 th000 Tim will be happy to answer any questions if you have anything on that our landline cell phone and internet pretty minimal we don't have a lot of that anymore it's up $22,000 um Lakes is one of those that has still has to have a landline because they're not in city limits um Medicine Park water treatment plants another one postage is up $30,000 that was pretty much across the board electricity and natural gas is up uh 4 or 586 th000 but you'll see the real big jump was from fiscal year 23 to 24 when all those rates went up it's pretty minimal from 24 to 25 insurance is up 235,000 we actually had a change in the policy recently where we are now insuring more Vehicles more of our newer Vehicles so that if something happens we can go ahead and get those replaced quicker rather than try to have to find the money somewhere so that's the reason for that increase and do and memberships is up 95,000 training and travel is up 187,000 this is another one that was pretty um fluid among all the divisions everybody increased a little for more training election expense is up 28,000 I'm not sure if we didn't have an election or if we just didn't pay for it in fiscal year 23 I feel like we have an election every year but um pretty much the same from year to year yeah um and then other refunds and expenses it has gone down 765,000 our optera um settlement came out of one of these accounts so that's why it's down any questions before we get into details okay okay so repair and maintenance in streets so this is a few things which uh which causes this increase we have the library parking lot um in this budget for $200,000 we also have our 30 wins for the city which was $5 million I know you all approved that this budget year however the contractors have 120 days to start and since this is general fund money we have to reallocate that money for next budget year now if they do go ahead and start I will lower this amount as we start paying those invoices but we wanted to make sure we had enough money to do what you guys wanted to do and then the final thing uh the streets and bridges committee funding uh is in here as well and that is 2.9 Million so that is the reason streets is up so much uh contingency for City at large we went over this this is um just changing the way we pay for that Mowing and park maintenance again that's due to the contract legal expense um professional and Technical Services this is our City match so it was $846,000 in fiscal year 23 it is now up to 1.4 million our contract maintenance in the building maintenance division is up 477,000 this is primarily HVAC related um maintenance material mod of equipment again that's everything we need to fix City vehicles um petroleum products that's fuel professional and Technical Services for engineering the the big expenses here was a contract with gery and traffic engineering Consultants other um engineering entities like that professional and Technical Services when the city manager's office is up 269,000 some of the big bigger expenses here were our lobbyist as well as our security for City Hall our uh insurance for City at large again that's the change in policy we're insuring more items now our professional and Technical Services and park maintenance uh up 219,000 that's our landscape contract as well as tree trimming throughout the city and then professional Technical Services and sports and wreck this is security for the rec centers as well as our contract with the lot and Youth Sports Authority and that is 300,000 in this year's budget any questions on these all right we're going to move on to Enterprise fund now uh you can see supplies tools and equipment up 98,000 nothing substantial computer supplies up 14,800 radios are up 2,000 meter supplies are down 105,000 chemicals are up 442,000 we will get into that in a couple slides same with repair and maintenance it is up substantially uh 1.9 million contractual maintenance is up $28,000 uniform and clothing is up $62,000 again that boot contract is part of that rental publication and printing is up $26,389 76,000 we will get into that on the next slide landline cell phone up 19,000 postage 44,000 electricity and natural gas is up 63,000 but it's actually down from fiscal year 24 uh the big jump there was from 23 to 24 again that rate increase uh dues and memberships up 13,000 training and travel 28,000 other refunds expenses is up 146,000 I'm I'm probably going to change this this also has to do with that odq state payment that we make that we collect in a liability account um I believe this is budgeted to come out of an expense and it should come out of a liability so I'm going to look into that and then our depreciation spense we changed our policy recently we don't capitalize anything that is under $5,000 anymore so computers radios no longer capitalizing those so our depreciation expense is actually going to go down because we have less to depreciate so notable increases to our Enterprise fund operating expenses so repair and maintenance and water distribution is up $89,000 some of the bigger expenses here are fire hydrants meter boxes and concrete repair repair and maintenance at the wastewater treatment plant is up six oh I'm sorry yeah I had a question on the previous slide sure did you say the the rental publication printing did you say it was up or down it was what I'm sorry is it up or down it is up 26,000 from fiscal year 25 to 20 or 23 to 25 it is down yes that's where the3 okay thank you yeah they are expected to spend 280,000 this fiscal year so it will go down from 24 to 25 okay repair and maintenance for the wastewater treatment plant is up $64,000 some of the bigger expenses here were pumps influent Motors and Breakers if you have questions on what those are um Rusty can help you there uh electricity and natural gas this is for the electric bill for the pump station you can see we didn't pump much in fiscal year 23 it was only 157,000 obviously we've been pumping a lot more um or at least paying more um so we've got an increase of 442,000 budgeted in for fiscal year 25 uh repair and maintenance at Medicine Park water treatment plan is up 300 80,000 some of the big expenses here were the Sledge Lagoon maintenance and breaker maintenance um professional and Technical Services for wara this is our wara storage rights that we pay for every year and they just go up slightly every year um electricity and natural gas for wara this is the power bill that we pay um wara as well um over the last three years it's gone up $189,000 chemicals at the southeast Water Treatment Plant have gone up $17 $5,000 over the last 3 years uh same with the medicine Park water treatment plant chemicals they've gone up $173,000 professional and Technical Services at the wastewater treatment plant that is biom monitoring and Engineering support again if you have questions what those are that's Rusty and repair and maintenance at the SE uh Southeast water treatment plant is up $997,000 and chemicals at the Wastewater treatment plan are up $77,000 um the recurring theme I saw in these repair and maintenance accounts was just things to keep the plants running um and inflation they've been you know a victim of inflation as well any questions on any of these increases yeah on the um professional and tech services they were in 2023 you showed 28836 24 projections 200,000 for the wastewater treatment plant yes I know he's got engineering supports okay um I'll just let him answer in in FY 23 the uh professional Technical Services were funed funded out of special funding uh for those uh for the wastewater treatment plant and the water the full Public Utilities it was funded out of out of a different account uh it is now programmed into those division accounts for the for engineering support for the operations and and special uh review industrial review water modeling and those kind of things are things that we don't have staff to do now that we're having to contract out and use Engineers to do for us do we have sufficient engineers and contractors that I've got one vacancy well in in on staff I've had one vacancy for three years that we are not even getting applications for internal now uh we have three engineering firms under contract for water and wastewater uh we're using two of them for design and and Engineering support one of them is doing the r steady for the city okay thank you any qu other questions on this one before we move on Okay so we've covered general fund and Enterprise those are our two big ones we're going to cover the other fund operating expenses now so we have our storm water fund this is up $413,000 and um we'll discuss that on a later slide emergency Reserve we haven't used it in several years so it's sitting there at zero water system impact fee this was an old fund that we collected impact fees and then we paid them out as they fulfilled their obligations um so this is actually gone down as we continue to pay these out we're expecting to spend or we'll have $230 to pay out um should they request that drainage maintenance is up $238,000 we'll discuss that on a later Slide the lot and parking authority this is some really old money um we have $1,191 sitting there in fund balance I don't know that we're ever going to use this so I'm I'm going to reach out to Crawford and Associates to see what our options are um so we can get this fund closed um mass transit this is where we pay we uh draw down the money for their uh Grant and we reimburse them for their expenses um fiscal year 23 was kind of a big year uh f school year 24 we expect to spend uh 3,200 we're thinking it may be a little lower next year so we have 2.7 million plugged in a mcmah Authority uh that's nothing hotel motel has increased 57,000 cemeter care fund is down $1 139,000 their fund balance is only um at $9,300 they can only use that for Capital items which are $5,000 or more so we're going to let that fund sit a year and build back up and then they'll be able to use that money narcotics forfeiture this fund balance is approximately 165,000 so I've plugged in about half of that if they do decide they need to use more money we can uh do a budget amendment for that so it's up 37,000 officer training fund haven't used that money in several years e911 Kristen one comment on the last slide I I believe the parking at the wordy still manages the parking lot for the mall that yeah so I I I don't I don't think we're ready to close that fund out okay yeah but that's fine just FYI okay uh e911 is up 240,000 cellular phone system is up 339,000 um and we'll talk about those on the slot next slide or slide after next excuse me tip fund this is where we receed in our sales and use tax and hotel sales tax to pay toita um we've got this down slightly from fiscal year 23 uh just 57,000 Debt Service prior to 1972 this is loans it's up 459,000 laa this is also loans 280,000 Municipal Court Trust Fund that expense in fiscal year 23 was a oneof of $80 um this is usually we hold the bond money there and then we pay them when they fulfill their uh Bond General fixed assets is down 1.9 million again this is due to the change in the policy lot and Water Authority this is loans it's up 1 million sewer rehab is Up 3 million and we will talk about that on the slide after next landfill Assurance it's the same every year $650 Debt Service uh this particular fund it's down 407,000 it is up 945 th000 we'll talk about that on the next slide our health fund is up 698,000 um we've budgeted about a 5% increase every year since we're not self-insured anymore we don't control that um good thing about this is if we don't have employees taking the health insurance we we only pay what we bring in basically it's a uh in andout fund license and permits is down $100 fringe benefits this is our flexible benefits plan that's offered to employees it's down slightly $5,000 General Employee Retirement uh is down $65,000 these are are um if an employee leaves and they have money in the system and they want a lump sum refund that's what these are our special revenue is up $456,000 this is school houseo um since that they'll be getting that money now we've budgeted the expenses in this account as well CBG is down $53,000 that's all Grant related again Grant expenses are down $4 million um if we get grants in then at that point we can come back to council and ask to use that money so notable increases to our other fund expenses um storm water their professional and Technical Services is up 395,000 this is the property acquisition on I Avenue repair and maintenance in the drainage division is up 132,000 this is for drainage pipe concrete Channel repair things like that contract maintenance in the cellular division which funds e911 is up 211,000 and this is just the maintenance agreement agreements that we need to operate e911 equipment uh principal payments and and then the two interests those are all loan related repair and maintenance to sewer rehab is up $854,000 this is PVC pipe concrete repair manholes Rock Etc professional Technical Services and Sewer rehab is up 1.6 million this is flow monitoring land use plan and Engineering Support Services those were the three big expenses there computer supplies in it is up $422,000 they buy all of the computers iPads etc for the divisions um they are also buying 40 mdts for PD next fiscal year that's $300,000 as well as $200,000 worth of surveillance cameras our contract maintenance is for it is at $348,000 these are maintenance agreements to run all of the programs that it uh runs our insurance claim payments is up $652,000 and again that's contingent on the revenue and our other expenses is up $321,000 uh this is the opioid remediation money that we received we you know should we choose to use that this year it's it's available as well as uh drug and alcohol fees that are collected through Court uh we have quite a about $240,000 sitting there um that we could use any questions on these okay so last slide is just a repeat of last week um the fund balance of each of the categories of funds should we choose to pass the budget as is today obviously we're not voting on that just this is more informational any questions okay yeah you're welcome good job Kristen very good Council there's no real action there uh the city manager will continue on with this process uh that brings us to item number two consider approving the record plat of Lee Commerce addition and take appropriate action as deemed necessary yes ma'am good afternoon um just FYI the the acceptance usually for record plots are in the agenda and so since there wasn't a consent today this is why it's on new business but there's nothing unusual about this um it's a record plat at the corner of Brentwood Boulevard in southeast Lee Boulevard um it's about a little over 15 and 1 half acre tra being divided into two lots um the property owner is wanting to sell one of the lots to a Dollar General um for construction of a new store there um there was no public improvements um tied to the plat but there will be a water line that they have to put in that they're doing through offsite um the City Planning Commission approved this with conditions on March 28th and all the conditions have been met as of today I have yes ma'am did you mean Southwest you say Southeast Southwest Le yes okay thank you any other questions comments if not I would I'll make a motion to approve I've got a motion to approve do I have a second second I have a second please vote or call the roll oh yeah that item was approved 70 uh I they entertain a motion to adjourn to Executive session got a motion and a second thank you call the roll Williams yes Warren henkins Chapman Gil Hampton weager e e e e e e e e e e e e e e e e e e e e e e e e e e e e e e e e e e e e e e e e e e e e e e e e e e e e e e e e e e e e e e e e e e e e e sit there mayor protim and Council I make a motion that we return to the city council meeting from um executive session I have a motion in a second caller roll please Warren henkins yes Chapman I'm sorry I was waving to the it guys Gil they're waving back Hampton yes wager yes Williams okay Mr City acting City attorney all right uh pursuant section 307 B1 title 25 okoma statutes Council convene an executive session to discuss particular candidates who have submitted applications for the position of City attorney that conversation did occur and it's Min understand we have a motion mayor proam and councel I moov to approve an employment agreement with John R Andrew for the City attorney position at the annual rate of $160,400 and other Provisions is set forth in the agreement with Mr Andrew to assume City attorney duties no later than May 31st 2024 I have a motion do I have a second second have a motion and a second call the roll please Hankins yes Chapman yes Gil yes Hampton yes weager Williams yes Warren yes that item passed 7 to zero I would entertain a motion to adjourn so I have a motion and a second to adjourn please call the role Chapman yes Gil yes Hampton yes weager yes Williams yes Warren yes henkins yes e e
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